Malawi govt to carry out personnel audit on civil servants
Secretary for Human Resource Management and Development, Blessings Chilabade has announced that government will from September 21 carry out personnel audit of all serving civil servants as well as other public servants, who are currently receiving service remuneration from public funds.
The memo, dated August 27 and addressed to all principal secretaries, heads of government departments and agencies and to all district commissioners, the exercise will be carried out by officials from the Department of Human Resources Management and Development, the National Audit Office and Central Internal Audit.
“There will be teams that will visit all Government Ministries, Departments and Agencies (MDAs) both at Central and Local Government levels in each of the 28 district offices,” says the memo from Chilabade
“At district level, the teams will start by visiting all offices situated at the District Council and thereafter extend the visit to sub-district offices where all officers will be met at Teacher Development Centres in accordance with the schedules that will be provided.
“In order for the audit teams to ascertain that the employees are bonafide civil servants, each and every officer will be required to report in person to the audit teams.”
Chilabade adds that as one way of verifying the employment status, each employee will be required to bring the following documentations:
- National Registration Identification;
- Academic and professional certificates;
- Form PSR 19: Conditional Appointment on Probation;
- Form PSR 20: Confirmation in Appointment;
- Form PSR 32: Temporary Appointment;
- Form PSR 34: Industrial Class Worker
- Copy of the contract document for officers on fixed term contract:
- Letters of promotion
- Letters of interdiction, unpaid leave and secondment where applicable;
- And authority to teach (for teachers)
“All employees are thereby requested to prepare for the Personnel Audit by having all the required documentation readily available for inspection by the audit teams so that the exercise can be concluded timeously.
“It should be noted that failure to produce the required documentation to the audit teams will be deemed that the particular individual is not a bonafide Public Servant and appropriate action, such as deleting them from the payroll or the Human Resource Management Information System, shall be taken.”
Chilabade alerts the public servants all Covid-19 safety measures, such as wearing of face masks, social distancing and washing hands regularly will be observed during the exercise.
Soon after the Tonse Alliance-led government was sworn in, there were revelations that some cadres of the Democratic Progressive Party (DPP) were on government payroll, mostly masquerading as teachers.
These cadres included women dancers at DPP and government functions, the morale youths who painted themselves in blue as well as some high profile musicians who performed at rallies.
The audit shouldn’t only be about verifying the existence of public servants and their qualifications, but also about matching their qualifications with the jobs they hold. There is too much lot in the public service. I know of some people who were put in positions in statutory corporations when they have completely different qualifications to those required by the job. They were not shortlisted but somehow found themselves in the interview room. Some of the people responsible for giving them these jobs have since been removed from the positions of influence they held. Please probe OPC and its department statutory Corporations.
I would propose you engage a reputable audit firm for this exercise because some of the crandastine recruitment are done by officers from human resources,they create ghost workers . Likewise I don’t support the idea of auditing by officers from the auditor General. These are certified crooks involved in multiple allowance claims and falsified account when they are bribed by those they are sent to audit.
That’s good. We need to see the credentials of the relatives, friends that Chakwera has hired at state house.
Let’s start with the President and his family, the VP and his family, all the Tonse Alliance leaders and their families, the fertiliser suppliers, the pharmaceutical suppliers, the Amenyes, and then and then only the Civil
Servants. And oh yes Kokoliko directors.
Munthuyu akuoneka amaupapila, nkona Saulosi ali nzake
Yes, please look into their wealth and how it relates to their income! But start with all the PS’s and high ranking officials! If you don’t nail them we’ll live with this curse of corruption in the private sector for ever!
Personally I would start to look into the wealth of high court Loud Muhara!
Tay Grin, Mkasa and Dan Lu mukaonekera department yanji? Ma cadet mulimba
Human resources are not supposed to be present during the audit for they are to be audited.
It is saddens me that civil servants who get these heft allowances are those whose work is not critical mainly those at headquarters and district offices. Health care workers such as nurses and doctors, teachers, Army, police etc do not benefit from these allowances. More often these I’ll trained accountants inflate numbers of participants so that the remaining money is shared between the accountant and the coordinator of the activity. Please Tonse Alliance govt critically review the qualifications of these so called accountants. Most of them are not qualified yet they are driving poshy cars and are building houses out of these corruptly earned allowances. Every time you go Mponela there are several government meetings, people receive night allowances but they do not sleep there. Please increase salaries of health care workers, teachers, police and the Army other critical staff
do it on it by entering details.
agalu ose kudziwe .asaze.nanga mpaka jomo kukhala ndi ma million ife oyamba zaka ndi zaka tukanika k7gula njinga!!!
ASAZAAAAAA. ma property kulanda tionere malawi wanyuwani.
Capital city ngati Scrap yard.
BWANJI BOLE INTERNATIONAL AIRPORT NEW TERMINAL!!!! IIfe kungotisiiyla zithandooooo.
mxii it sulks
Mr Chilabade from retirement to PS. Just because he once worked with Saulosi ku reform before he retired . Chilabade messes up SDI when he was Director. Lero Saulosi akumuitanitsa kukhala PS from retirement and yet kuli Hilario Chimota who is PS for DHRMD. Nepotism ipose Lazaro take care uyu munthu Saulosi akuonongera boma. Chilabade ndi munthu wakuba zedi.This audit exercise has no meaning at all . What he wants is to get allowances as PS claiming that he supervised the work in all 28 districts .palibe report liti lituluke apa kungowavutitsa ma public servants .
That is governing to me. Excellent
Mukungofuna ma allowance akuluakulu. We underwent the same exercise 2 years ago. Don’t u keep records?
Apa ndiye mwayitha, kaya Ben Phiri certificate yake yigwira. Good move to clear zolembanda pa chibale without qualification.
Very good development . All the best to both the government and civil servants. This excersise will clear a lot of mess.
For the last a few years, government has conducted a number of civil servants audits but I have never heard a tangible report or outcome..,,.
Why using humans resource team for this exercise? Are they not the same people who employ ghosts workers? Are you asking these people to audit themselves
U have a point Chi. No one audit himsef. Further Maneb shd have been part of this team mainly on qualification audit.
absolutely need an independent auditor otherwise it’s a waste
Not true,it has taken a very long time for government to conduct personnel audit for all civil servants for your other point shallow as well its will be done with auditors as well for checks and balances,and you must also know recruitment is done by ministries or department themselves MDF,police, nurses etc
You totally missed the point. How many people commented? 12 positive 1 negative only you
I hope the Govt will have its records up to date because auditors audit records…is government up to date with its records? or is this another way yongoonongera our tax? mabwana ali kumeneko whats their job? VP anakumana ndi ma CEO…anayenera kudziwa numbers of staff because they gave reports. if the reports were minus human resources numbers then that means they never reported on how much they spend per year pa ma staff. tiona. Lets be realistic…