Malawi govt to carry out personnel audit on civil servants

Secretary for Human Resource Management and Development, Blessings Chilabade has announced that government will from September 21 carry out personnel audit of all serving civil servants as well as other public servants, who are currently receiving service remuneration from public funds.

Blessings Chilabade

The memo, dated August 27 and addressed to all principal secretaries, heads of government departments and agencies and to all district commissioners, the exercise will be carried out by officials from the Department of Human Resources Management and  Development, the National Audit Office and Central Internal Audit.

“There will be teams that will visit all Government Ministries, Departments and Agencies (MDAs) both at Central and Local Government levels in each of the 28 district offices,” says the memo from Chilabade

“At district level, the teams will start by visiting all offices situated at the District Council and thereafter extend the visit to sub-district offices where all officers will be met at Teacher Development Centres in accordance with the schedules that will be provided.

“In order for the audit teams to ascertain that the employees are bonafide civil servants, each and every officer will be required to report in person to the audit teams.”

Chilabade adds that as one way of verifying the employment status, each employee will be required to bring the following documentations:

  • National Registration Identification;
  • Academic and professional certificates;
  • Form PSR 19: Conditional Appointment on Probation;
  • Form PSR 20: Confirmation in Appointment;
  • Form PSR 32: Temporary Appointment;
  • Form PSR 34: Industrial Class Worker
  • Copy of the contract document for officers on fixed term contract:
  • Letters of promotion
  • Letters of interdiction, unpaid leave and secondment where applicable;
  • And authority to teach (for teachers)

“All employees are thereby requested to prepare for the Personnel Audit by having all the required documentation readily available for inspection by the audit teams so that the exercise can be concluded timeously.

“It should be noted that failure to produce the required documentation to the audit teams will be deemed that the particular individual is not a bonafide Public Servant and appropriate action, such as deleting them from the payroll or the Human Resource Management Information System, shall be taken.”

Chilabade alerts the public servants all Covid-19 safety measures, such as wearing of face masks, social distancing and washing hands regularly will be observed during the exercise.

Soon after the Tonse Alliance-led government was sworn in, there were revelations that some cadres of the Democratic Progressive Party (DPP) were on government payroll, mostly masquerading as teachers.

These cadres included women dancers at DPP and government functions, the morale youths who painted themselves in blue as well as some high profile musicians who performed at rallies.

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Auntie
Auntie
9 months ago

The audit shouldn’t only be about verifying the existence of public servants and their qualifications, but also about matching their qualifications with the jobs they hold. There is too much lot in the public service. I know of some people who were put in positions in statutory corporations when they have completely different qualifications to those required by the job. They were not shortlisted but somehow found themselves in the interview room. Some of the people responsible for giving them these jobs have since been removed from the positions of influence they held. Please probe OPC and its department statutory… Read more »

Zio ine
Zio ine
9 months ago

I would propose you engage a reputable audit firm for this exercise because some of the crandastine recruitment are done by officers from human resources,they create ghost workers . Likewise I don’t support the idea of auditing by officers from the auditor General. These are certified crooks involved in multiple allowance claims and falsified account when they are bribed by those they are sent to audit.

Zio ine
Zio ine
9 months ago

That’s good. We need to see the credentials of the relatives, friends that Chakwera has hired at state house.

Bad Arse
Bad Arse
9 months ago

Let’s start with the President and his family, the VP and his family, all the Tonse Alliance leaders and their families, the fertiliser suppliers, the pharmaceutical suppliers, the Amenyes, and then and then only the Civil
Servants. And oh yes Kokoliko directors.

Phala
Phala
9 months ago

Munthuyu akuoneka amaupapila, nkona Saulosi ali nzake

Mdala
Mdala
9 months ago

Yes, please look into their wealth and how it relates to their income! But start with all the PS’s and high ranking officials! If you don’t nail them we’ll live with this curse of corruption in the private sector for ever!
Personally I would start to look into the wealth of high court Loud Muhara!

msundwe
msundwe
9 months ago

Tay Grin, Mkasa and Dan Lu mukaonekera department yanji? Ma cadet mulimba

President Chisokonezo
President Chisokonezo
9 months ago

Human resources are not supposed to be present during the audit for they are to be audited.

Plunder Hater
Plunder Hater
9 months ago

It is saddens me that civil servants who get these heft allowances are those whose work is not critical mainly those at headquarters and district offices. Health care workers such as nurses and doctors, teachers, Army, police etc do not benefit from these allowances. More often these I’ll trained accountants inflate numbers of participants so that the remaining money is shared between the accountant and the coordinator of the activity. Please Tonse Alliance govt critically review the qualifications of these so called accountants. Most of them are not qualified yet they are driving poshy cars and are building houses out… Read more »

nafundo zalo
nafundo zalo
9 months ago

do it on it by entering details.
agalu ose kudziwe .asaze.nanga mpaka jomo kukhala ndi ma million ife oyamba zaka ndi zaka tukanika k7gula njinga!!!
ASAZAAAAAA. ma property kulanda tionere malawi wanyuwani.
Capital city ngati Scrap yard.
BWANJI BOLE INTERNATIONAL AIRPORT NEW TERMINAL!!!! IIfe kungotisiiyla zithandooooo.
mxii it sulks

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